Even when you decide to resign from your current job, it’s still important to maintain a professional attitude by notifying your boss beforehand. In most businesses, providing a 2-week notice is customary, allowing the employer sufficient time to find a suitable replacement.
That said, many don’t know how to craft a professional 2-week notice letter or email that will likely receive a nod from their boss. Below are some templates you can copy and paste in a breeze.
In this article:
How To Write A Professional 2-Week Notice Letter?
An official resignation letter is no different from a common letter, which should include the following parts:
- Addressing the letter: In this part, you need to write down the date, company name and address, and city, state, and zip code. Additionally, mention your manager’s name at the beginning.
- The opening paragraph: The opening paragraph informs your employer of your resignation, providing two weeks’ notice and specifying your last working day.
- The second paragraph: Here, you need to express your gratitude to your boss for their support and guidance during your tenure at the company. It’s not necessary to explain why you decided to leave the job, but if you feel comfortable with that, just go for it.
- The closing paragraph: Now, you have to show your professionalism by affirming your commitment to work diligently until the last day at work. Offering to help your replacement when handing over your duties is also advisable.
- Ending: Depending on the tone of your letter, end your notice with a friendly “best regards” or a formal “sincerely,” followed by your signature and full name.
2-Week Resignation Letter Templates
Simple Template
A 2-week notice is sometimes just an official announcement about your resignation, so it doesn’t need to be lengthy. A concise letter that clarifies your resignation date can go a long way. This simple template works wonders for you when:
- You don’t need to reveal the reason for leaving the company.
- You want to keep the letter in a neutral tone.
- You and your boss are not too familiar.
[Today’s date]
[Company name]
[Company address]
[City, state, zip]
Dear [Your manager’s name]
I am writing this letter to inform you of my resignation from [your position] at [Company name], effective 2 weeks from today, [today’s date]. My last working day will be [your last working date].
It’s been a great experience during my employment at [Company name]. I highly appreciate your support and the opportunities you’ve given me.
Please let me know if you want any assistance from me during the transition period.
Sincerely,
[Your signature]
[Your full name]
Professional Template
If you don’t know how to set the tone for your letter, professionalism is always the safest bet. Crafting a professional resignation letter shows your respect and appreciation towards your manager.
[Today’s date]
[Company name]
[Company address]
[City, state, zip]
Dear [Your manager’s name]
This letter serves as formal notification of my resignation from my position as [your position] at [company name]. My last day of employment will be [your last working day], which is 2 weeks from today, [today’s date].
My experience with [company name] has been rewarding and fulfilling. I am grateful for the skills and experience I have learned during my time here. Your guidance proves valuable for me, equipping me with a deeper understanding of [your working industry].
Please contact me if you require any assistance from me during my last two weeks. I wish you and the company much success.
Sincerely,
[Your signature]
[Your full name]
Formal Notice Template
A formal 2-week notice letter will be a good match in a professional setting that values formality. If you typically maintain a formal relationship with your supervisor, this formal resignation letter template can work for you.
[Today’s date]
[Company name]
[Company address]
[City, state, zip]
Dear [Your manager’s name]
I am writing to formally notify you that I am resigning from my position as [your position] at [company name], effective 2 weeks from today, [today’s date]. My last day with the company will be [your last working day].
I would like to thank you for your support and guidance during my tenure at [company name]. I am grateful for the opportunities for growth and development you have given me.
Please let me know if there is anything I can help you with for a hassle-free transition period. It is my responsibility to ensure an effective handover of my duties to my successor.
May [company name] continue to achieve great things in the future.
Sincerely,
[Your signature]
[Your full name]
Grateful Template
Even if your experience wasn’t perfect, expressing your appreciation to your manager for the opportunities for growth they provided can leave a positive impression. Try this template:
[Today’s date]
[Company name]
[Company address]
[City, state, zip]
Dear [Your manager’s name]
I would like to announce to you that I will be resigning from my position as [your position] at [company name]. My last working day will be [your last working day], which is 2 weeks from today, [today’s date].
I am grateful for what I have learned during my employment at [company name]. Your support and guidance have equipped me with new skills and experience, which I truly appreciate.
I will continue to fulfill all my duties during my last two weeks at the company. If you need any help from me during the transition period, please let me know.
Thanks again for your support and guidance.
Sincerely,
[Your signature]
[Your full name]
Informal Template
A letter of resignation doesn’t need to be formal and distant. Suppose you and your current employer have built a good rapport; sending them a friendly notice letter is perfectly acceptable. You can even consider mentioning why you’re leaving, but it’s entirely up to your comfort level. Refer to this informal template:
[Today’s date]
[Company name]
[Company address]
[City, state, zip]
Dear [Your manager’s name]
I would like to let you know that I will resign from my current position as [your position] at [company name], effective 2 weeks from today, [today’s date]. It’s been a tough decision for me, but after careful consideration, I’ve decided to find another position that aligns more closely with my long-term career goals.
I want to thank you for all the support, guidance, and opportunities you’ve given me during my time at [company name].
If I can be of help in any way, don’t hesitate to let me know. I am happy to help with training my replacement to ensure a smooth transition period. I hope we can collaborate again in the future.
Thank you for everything.
Best regards,
[Your signature]
[Your full name]
Tips For Putting In Your Notice
Keep The Letter Short And Sweet
Let’s face it: Managers don’t have much time to spend on a lengthy letter. You don’t need to fill it with walls of text about the personal reasons for resignation. Keep it concise with 3 main paragraphs covering your notification, the last working date, and your willingness to facilitate the transition process.
Be Polite
A resignation letter is a professional document, so it’s not recommended to express any negativity even when you didn’t get on well with your colleagues or supervisors. Remember to always thank your manager for their support and show appreciation for every experience during your time at the company.
Meet Your Manager In Person & Be Prepared For Their Questions
Instead of sending an email, I recommend you meet your boss in person to submit the notice of resignation. This showcases your respect and professionalism. In the meantime, be prepared for questions from your manager, like why you want to leave this job.
Ensure A Smooth Handover
It’s unprofessional to walk away and leave behind a mess of uncompleted tasks, loose ends, and a chaotic workspace. Make sure to wrap up as much work as possible within the remaining two weeks. Also, remember to assist your replacement in taking over your duties, as this will leave a good impression on your boss and colleagues.
FAQs
Why Does A 2-Week Notice Letter Matter?
A 2-week notice letter provides your managers ample time to find your replacement, ensuring a smooth transition without disrupting the workflow. It also serves as a demonstration of your professionalism, which could be beneficial for your future career.
Can I Quit My Job Without Giving Notice?
While leaving your job without notification is possible, I strongly advise against doing so. It is the shortest way to ruin your reputation in your working industry. Some businesses also clarify the required notice period in your employment contract.
Conclusion
Writing a 2-week notice letter is an easy feat that takes you no more than 10 minutes. This official document holds great significance for showcasing your courtesy and professionalism while enabling the company to seek a suitable replacement timely. So, providing this resignation notice to your boss early is advisable. Just copy and paste the sample resignation letters above, and you are good to go.
