How To Thank Someone For Their Time & Support?

Christina J Colclough

By Christina Colclough

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Getting career advice or assistance from someone is incredibly beneficial when facing challenges at work. Hence, sending a thank-you note is essential to express your gratitude and appreciation. But how can you ensure your message is suitable for the professional setting? Scroll down to learn how to write thank-you messages for mentors, colleagues, partners, or anyone you care about.

Thank Someone For Their Time

Why Should You Say Thank You In Business Settings?

First, a thank you message is a nice gesture and common courtesy. However, in a business context, it holds significant value. Many studies have shown that it enhances relationships in your career. Given your busy schedules, sending a sincere note showcases your appreciation and gratitude for the precious time someone has dedicated to you. This positive attitude constitutes the first step toward establishing professional relationships.

Thank you text on adhesive note

If you strive to expand your connection network, a thank you helps foster communication. It starts with what happened to you with the support of another person. As a result, it creates a long-term commitment since people naturally feel inclined to assist someone who appreciates their efforts.

Last but not least, a nice gesture proves your professionalism. For example, recruiters worked hard during the hiring process to reach the final decision. A candidate who appreciates their efforts often garners more sympathy. Your actions may also be considered to align with the corporate culture.

In short, a thank you note builds a lasting impact on your career. Whenever possible, make an effort to show your gratitude to those around you for meaningful reasons.

How To Thank Someone For Their Support

There are many ways to express your gratitude to someone. It is best to personalize your message based on the specific context. Below are some suggestions for your preference.

General Phrases

Saying thank you is a common gesture of politeness. It happens every day of your life with even the smallest acts of kindness. For example, when a colleague helped you schedule a meeting to fit your free time.

These situations do not require extensive preparation to deliver your sincerity. All you need to do to express your gratitude is a general statement that creates a positive impact.

Consider the phrases below whenever you want to express gratitude to others:

  • Thank you for your time/support.
  • I appreciate your cooperation. It means a lot to me.
  • Please accept my gratitude.
  • I appreciate your time and tremendous support.
  • Thank you for helping me; it means a lot to me.
  • Thank you for your assistance. I appreciate it.
  • Thank you for lending me a hand; it made a big difference.
  • Thank you. I couldn’t have done it without your help!
  • You’ve been a great help. Thank you for everything.
  • I must sincerely thank you for your assistance in this.

Personal Thanks

Developing positive relationships is one of the greatest benefits of sending a thank you note. Never take it for granted when someone brings wonderful things into your life. By expressing your genuine appreciation, you acknowledge their kindness and increase the likelihood of receiving more value in the future.

In this scenario, specific thanks as follows hold more weight:

  • I just wanted to show you my sincere gratitude. Thank you for going above and beyond for the past weeks and helping me.
  • I’m so lucky to have one of the best colleagues like you in my life. I could never complete my work without you.
  • Words cannot express my gratitude for your help. Thank you for everything you’ve done.
  • I’ve completed my work, and it is thanks to your contribution.
  • I appreciate your assistance more than you’ll ever know. Your valuable insights helped me through my tough time.
  • It’s never enough to thank you for your support. Appreciate it.
  • You’re my true friend! Your kindness warms my heart.
  • Have I ever told you how amazing you are? I am losing count of times. This time, thank you so much for your help!

Thanks For Interviews/Internship

handshaking at the end of a job interview
handshaking at the end of a job interview

Both events put the first stepping stones in your career, so saying thank you in these situations holds even greater significance. A heartfelt message leaves a long-lasting impression in the business world despite a simple meaning. Best of all, it opens the door to life-changing opportunities.

Consider my role responses to stand out from the crow:

1. For job interviews:

  • Thank you for our conversation today. Hopefully, I have the opportunity to learn more from you soon.
  • I appreciate the interview with you. It helped me understand more about the open position and the company.
  • Thank you for a chance to meet you in person. Hope that our paths cross shortly.
  • It’s really nice to talk to you about the position and company. I believe your feedback empowers me in my future career.
  • Thank you for your time and consideration. It definitely opened up a learning curve for my career.
  • I am grateful for your benevolence. If I get the opportunity to work with you, I will try my best to return your faith.

2. For internship:

  • I don’t know how to express my gratitude towards your mentor. It’s created a solid foundation for my future endeavors.
  • It was a great internship, more than I could have ever expected. Everything you’ve taught equips me with the skills and confidence to conquer upcoming professional projects.
  • It was lucky for me to work with you in the early days of my career. Your guidance and patience greatly impacted my professional development course.
  • I’m thankful for the chance to become a part of your team. I’ve improved greatly in my weak areas and progressed further than I thought possible. It’s all thanks to you.
  • The amazing experiences here have boosted me to develop better. Working for a great leader during my short stay has been a pleasure. Thank you for the opportunity.

Whenever you have trouble at work, seek assistance from your colleagues and express your gratitude afterward. Additionally, sending a thank you message to your supervisor is necessary when you receive a golden opportunity or promotion.

Refer to my examples to maintain your relationships:

  • Your contributions to this project deserve recognition. I appreciate having you on my team.
  • You provided timely solutions to improve our performance. Thank you for your support during this difficult time.
  • I needed a hand in an emergency this morning, and you were a savior. Thank you for your help!
  • Your valuable advice made a big difference today. Your talent is a great gift to my team!
  • Thank you for your useful information. It is a great addition to my proposal for next week.

How To Write Thank-You Email Or Note

When sending a formal thank you note to your boss or partner, following a specific format is important to maintain professionalism. Here’s a suggested format you can use:

  1. Subject: Make it as simple as “Thanks + Name.”
  2. Salutation: Open with warm greetings like “Hello,” “Good morning,” or “Dear + Name.”
  3. Main topic: Describe the specific context for your gratefulness and words of appreciation.
  4. Extra gratitude: Strengthen the relationship by offering something in return, such as your willingness to give back or a coffee date.
  5. Closing: Reiterate your heartfelt appreciation and gratitude.
  6. Exit: Use standard closing norms, such as “Sincerely,” “Best regards,” and “With appreciation”,…

Tips To Give Great Thank You Message

Regardless of the form of your message, make it the most impressive one. Try some of my tips below to level up your communication:

Be specific

Acknowledge exactly the kind of action you received and mention it in your note. Suppose your colleague spent extra time helping you prepare materials for the conference. One of the standard responses is: “I’m grateful for your helping hand with the seminar. Your assistance greatly contributed to the success of the event.”

Be sincere

Make sure the motive of your thank you comes from the bottom of your heart.

Keep it to the point

A proper message is neither a straightforward “thank you” nor a lengthy explanation. Keep it concise so the recipient gets your sincerity with ease.

Use right channel

There are ways to express gratitude, including emails, handwritten notes, calls, or face-to-face conversations. Choose a suitable channel based on your relationship with the recipient. An email or a handwritten note is recommended in professional situations, while a text message or a face-to-face conversation may be appropriate for casual relationships.

Extra gratitude gesture (if possible)

Depending on the level of support, you should go beyond words and offer additional expressions of gratitude. Don’t take it seriously! It could be a favor in return or thoughtful gifts, such as a cup of coffee, a bottle of wine, or a small cake.

Common Mistakes To Avoid

Thanking someone may seem simple, but sometimes you may make a mistake. Here are some things you should avoid:

  • Wait too long to send your thank you message.
  • Send the same message to multiple people.
  • Writing a lengthy thank you note.
  • Feel obligated to say thank you.


Is “Thank You For Your Time” A Good Way To End An Email?

Of course, YES. Showing your deep appreciation puts a good end to the email.

Why Are People Reluctant To Send Thank Messages In A Business Setting?

Some people are concerned about saying thank you at work because of perceptions of competition, fear of misunderstandings, and avoiding unwanted impressions.

See more:


Expressing gratitude for help is a long-standing tradition in most corporate cultures. While I provided you with a few examples, tailoring your messages to the specific situation is essential. Remember, a genuine thank you should always come from your heart and have a personal touch to resonate with the recipient truly.

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Christina J Colclough

Christina J. Colclough

Dr Christina J. Colclough is an expert on The Future World of Work and the politics of digital technology advocating globally for the importance of the workers’ voice. She has extensive regional and global labour movement experience, is a sought-after keynote speaker, coach, and strategist advising progressive governments and worker organisations.

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